Task management methods and to-do lists are very personal – it takes a little bit of magic and a lot of trial and error to figure out what works best and keeps you getting things done. When you find that perfect solution, hold onto it with all you’ve got. If you’re still in the trial and error phase, though, I’m going to recommend you download and try out Trello.
Trello is a task management service that is simple enough to help you keep track of your daily to-dos but robust enough to act as a full project management tool for complex work and personal projects. Like many of the other apps reviewed here, one of the best aspects of Trello is that it’s intended to work across devices, so you create an account and can access it from your computer at trello.com, phone or tablet whenever necessary. Trello has also integrated with services like Evernote and and Google Drive to really help smooth out your workflow.
The premise of Trello is very simple – create boards for projects, where you can outline individual tasks on task cards and group them into stacks organized by their relative progress. You can easily drag task cards across stacks to indicate if a task is just started, is blocked from being completed, or is complete. Create as many boards, stacks and cards as you need.
Individual task cards have multiple categorization and organization features embedded within them that you can use or not depending on how detailed you want to get. Features include tagging, adding other team members, adding a checklist, setting a due date, including an attachment, and more. You can also add comments to cards and color-code them, and archive them when a task is finished. Similarly, you can close boards when a project is finished and re-open them if necessary.
Cards and boards are shareable, and you can subscribe to specific cards and stacks, as well, to keep of a specific task or set of tasks. This share and subscription feature is especially helpful when you’re working on an extensive project with multiple people involved.
Trello offers some limited customization options at its base level and gives you even more options to choose from if you upgrade. Upgrading to Trello Gold is as simple as recommending it to a colleague or friend.
For me, Trello’s true value is in its simple, intuitive user interface. Because of its simplicity I can easily use it for personal or family projects on which I want to get siblings or other family members involved, but its depth of features specific to project management make it incredibly easy for me to use Trello for work, as well. And let’s not forget the numerous other apps and services Trello has integrated with. This is a task management solution that I can use across all of my life, making it even easier for me to get stuff done.
There is so much more to this service than I’ve mentioned here. If your interest is piqued, I highly recommend you create an account (it’s free to do so!) and give Trello a try. You’ll be a true task master in no time.
The App of the Week is a series in which the blog team will try out apps and share their thoughts on those that catch their eye. If any partner apps are showcased, we’ll be sure to let you know!