Whatever your task management needs are, there's an app for you!
Apple's Reminders app is a useful productivity tool, but it doesn't necessarily meet everyone's needs. Some people may want more sub-task features, or better integration with their calendar apps. Luckily, there are plenty of great to-do apps in the App Store. Finding the right one depends on how you handle your daily list making. Whether you want to keep it simple and fast, or need all the bells and whistles, there is an app for you.
Todoist, at its base, is a great app for creating simple lists with solid features, like a task inbox, items due today, and project lists with sub-task support. You can assign a task to a project, set a due date, and identify its priority. If you are working on a project with a team, you can also assign tasks to different people and send them an invitation to collaborate. It connects to a number of app integrations with Evernote, Google Calendar, IFTTT, and more.
If you need a more robust task management app, you can upgrade for $28.99 per year to get the premium features, which included reminders, labels, tags, filters, notes, and more. You can also upload photos and audio recordings via cloud storage services like Dropbox, and connect your to-do list to you Calendar app.
If you need a list maker that is fast, but has some additional features, like sub-tasks and due dates, Todoist will keep you moving through your busy day.
Wunderlist is great for creating and sharing project lists with others. You can build a list with sub-tasks, organize lists by categories like work, chores, and shopping, add comments to items, and more. You can set occurrences or due dates to items and set reminders that alert you at a specific time of the day that you choose.
With the Lock screen widget and Apple Watch integration, you can mark things off your list as you go without even having to unlock your iPhone. You can even use Apple's sharing feature to send links from Safari and build a read-later list.
If you tend to make lists that have sub-categories, that also have sub-tasks and you need reminders that you can customize in different ways, Wunderlist can help you get things done.
Clear is best known for being the easiest to-do list maker. Adding an item is as simple as pulling down on the screen, typing the task, and pulling down again. The user interface focuses on gesture-based actions. When you pinch inward, you collapse the list. When you pinch outward, you create a new item in that spot. Swiping right checks off an item and swiping left deletes it.
You can also add due dates and set reminders. The Lock screen widget lets you triage your list without having to open your iPhone. If the red theme makes you feel anxious, you can pick from a number of different colors to suit you better.
If you don't need a lot of features, and like to create to-do items fast, Clear is as easy as it gets.
Toodledo is great at helping you see your to-do items based on their priority. If you have 10 things on your list today, which ones are most important and which ones can be put off until later? This app puts your highest priorities with soonest deadlines into a "Hotlist" so you can quickly see what needs to be addressed right away. View items by priority, due date, folder, and more.
You can also create outlines for projects with nested lists, not just sub-tasks. If you just need to jot down a handful of items, like groceries, you can create simple lists with no additional features. The Habits section lets you start a list of things you'd like to do every day or on certain days. Check them off each time to show your personal progress.
Toodledo is ideal for people with a lot of tasks on their daily schedule that need a way to organize items by priority.
The goal of this app is to make sure you remember to complete a task. Whether you get notifications via email, text message, or even social networking channels like Google+ Hangouts or Skype. The key to getting the most out of the iPhone app is to set up your preferences from the official website first. Once you've set up your preferences, you'll get alerts sent to you wherever you want.
You don't even have to use the app to enter an item list. You'll get a special email address that you can use to send yourself a message and it will automatically be added to your list. That said, the app is a fine piece of work. You can get daily digests with updates on your current and upcoming to-do items.
The pro version, which costs $39.99 per year, includes subtasks, advanced sorting features so you can organize groups and items, customizable themes, and more.
Remember the Milk is great for people that make to-do lists, but forget to check in on them. It will send you friendly reminders wherever you will be most likely to notice them.
Proud focuses on a Zen-like task management experience. Sure, we all have a lot to do every day, but that doesn't mean we have to stress out about it. If your list starts to get too long, you can give yourself a break by pushing all of your tasks to a later time or quickly postpone a task's due date until the afternoon, evening, next day, or even by just a few hours. It also has a de-stress feature that lets you check out for a bit with a controlled breathing session using a visual aid and meditative sounds to help you slow down for as little as 30 seconds, or as long as 10 minutes.
The interface is simple to use and easy to understand. Adding an item is similar to Clear's ultra fast gesture-based method. You can build projects with subtasks and set customized reminders for everything. If you want a more personalized look you can change the theme color.
If your task list intimidates you and increases your blood pressure, Proud will help remind you that personal wellbeing is also an important part of getting things done.
What makes Any.do stand out the most in a crowd is its deep integration with Cal by the same app developer. When combined, the two create a powerhouse of productivity. Your daily tasks are always available to you while you are checking on your event schedule. It has all of the basic list making features that make it easy to manage tasks, but also includes additional tools, like adding files, audio recordings, and photos from Dropbox or Google Drive.
You can easily share lists with others and add an item to your to-do list by sending an email to yourself. Every day, you'll get a friendly reminder of tasks remaining on your list. You can check them off, postpone them for a later date or time, or delete them.
If combining calendar and task lists sound like something you need, add Any.do and Cal to your iPhone for serious productivity.