With all the note-taking apps out there, it is difficult to decide which one to use. There are many different apps for many different purposes, and you want to be sure you get the one that best suits your needs. The guide below gives you the seven best note taking apps, whatever you want to use it for.
Evernote is the standard bearer for note taking apps because of its clean interface and multi-use functionality. Despite offering a large number of functions, it is still surprisingly easy to navigate. You can share notes with coworkers or classmates, attach notes right from the app, scan text in a photo, create to-do lists, save every type of note to one place and so much more. Other apps in its class have yet to compete with its balance of functionality and simplicity, and that has kept it at the top.
Evernote was primarily for casual use but changes over the last two years have made it a great app for business. Never fear though, it is still great for personal note taking because it retains its inherent simplicity. It never feels like work when you use it to take notes outside of the office.
Evernote is extremely versatile: you can make notes wherever or whenever you are, and it can sync with all your devices so you can quickly modify everything. Because of its wide-ranging functionality, it is a bit difficult to become proficient in, but it's certainly the easiest of all the big, all-encompassing note taking apps to use.
Sometimes inspiration comes in unusual places, and Diaro enables you to take these thoughts and transfer them to your other devices. If you sit down at a park and suddenly come up with an idea, this app lets you write freely for however long you choose.
This app is best suited to writers because it is optimal for longer notes rather than quick memos. Its writing interface is similar to what most writers are used to in a word processor and their long text can be organized and searched easily.
Writers often need to transfer their notes to a larger document and this is an area in which Diaro shines. It syncs effortlessly and works across multiple platforms. It’s password protected too, so if you write a journal or a diary, then you will have peace of mind knowing that someone else isn’t reading your private thoughts.
It is the first writing app for mobile to have been really well received; it has more than a million downloads on Google Play and gets solid reviews (4.4).
Quip is a superb collaborative app, with an easy sharing function and the ability to track changes to documents. Everyone in your share group can collaborate on the same document or spreadsheet from any device, anywhere. You simply create a chat room and everyone can add their notes to the discussion.
Quip is ideal for organizations and there are many businesses that rely on it. Teams can create notifications to ensure tasks are remembered. Your team can import documents from Google Drive, Evernote, Dropbox, etc. After you have finished collaborating you can change the format to Word or PDF, print the notes or share them with others outside of the group.
It isn’t quick to start using but most users need it for the long haul so they are willing to invest the time into learning it. If it is mandated by an organization, there could be an expert who can give tutorials and streamline the process.
Squid lets you get creative with your notes. If you like to doodle, consider yourself a bit of a calligrapher or are just nostalgic for paper notes, then Squid is for you.
Squid is great for students because it is very easy to add quick notes or symbols to a PDF. Handwritten notes next to keywords or definitions are excellent for studying or getting ideas for a term paper but you must upgrade your account to use this feature.
It works well on a phone but is ideal for tablet use. The reasons are obvious – more space enables you to draw more and it works great with a stylus.
Color Note has fewer features than the other apps here, but is also the simplest. It has with a simple color-coded organization scheme. So, for example, you could use yellow for grocery reminders, and then simply look at your yellow list when you get to the store.
It's suitable people who need something fast and easy to organize. If you find yourself writing a lot of notes, writing a lot in the notes, need to add pictures or videos, or need a lot of sharing functions, then you may want to pick a different app.
OneNote is an older app (from 2003) originally created by Microsoft to make your lists easier to organize. It has since been expanded to include many multimedia features, such as recording video and audio.
In addition to being integrating with MS Office, it is great for travelers. You can clip pictures from the internet and add them to your itineraries. This could be a map or something you saw on a museum website or a travel blog. You can then add a drawing or make a note on the side with your finger.
Despite having a decent rating on Google Play (4.0), it is the worst rated app on this list. This could have something to do with users not normally choosing to download it, rather having it as software bloat from MS Office. It has some features that outperform the much better-rated Evernote, such as more free storage space.
Google Keep organizes your notes and makes them searchable. It syncs to Google Drive too, so you can access them from the cloud on any device.
Keep is supported by your Google account so it’s easy to add notes to your docs, spreadsheets, etc. Many organizations are choosing Google Drive over MS Office for a lot of their tasks, and Keep can keep you integrated with Google. That’s the real power of Keep. Often, tasks need to be completed in different places and it gives you the ability to do check in on what needs doing, wherever you might be.
Like a lot of multi-use apps, it takes some getting used to, but your note taking will be more productive once you get the hang of it.