According to most estimates, Gmail is the largest webmail provider in the world—which means there are a lot of ways to access it from your iPhone. But which are the best? Which take full advantage of Gmail’s features? Which give you the purest Gmail experience from your phone? We looked at a wide variety of today’s popular iOS email apps to find out.
Of course, you can use the iOS Mail app with Gmail if you like. It’s a lot like using Mail.app on a Mac — you can copy emails to folders to simulate labelling them, and you can flag messages instead of starring them. There’s really nothing wrong with this approach; it just doesn’t let you use the Gmail features we know and love to the greatest extent.
That being said, a number of these apps are great if you don’t want to use the multiple labeling capability of Gmail. I was very impressed with MailDeck, and Molto has a very slick interface. Acompli is also quite popular. But enough of that—here are the apps I decided to take a detailed look into.
If you use Gmail with iOS, you’ve probably tried the Gmail app. It’s the go-to app for a lot of people. It offers everything that I was looking for: full support for labels, the ability to work with multiple Gmail accounts, importance, and stars. The interface is intuitive for anyone who’s used Gmail before.
There’s no doubt that Gmail is one of the top contenders for Gmail apps on the iPhone. But do any of the others give it a run for its money?
We’ve profiled the Inbox app before, and it’s gaining a lot of traction among the productivity-focused crowd. Because it’s made by Google, it includes just about everything you could want from an email app to work with your Google account. It can take a while to get used to, though.
One of the most useful features of Inbox is bundling: it groups together similar emails for you to deal with at the same time. Emails related to travel, purchases, finance, social, updates, forums, and promos are automatically bundled, which helps keep your inbox looking a lot cleaner. Both the bundles and single emails can be swiped to archive them or snooze them so they show up in your inbox later.
There’s a “pinned” section that lets you pin specific emails to the top of your inbox so you can access them quickly, no matter how long ago you received them—if you’ve ever used the Gmail organization style that puts all of your starred emails at the top, you’ll be familiar with this concept (pinning items in Inbox actually adds stars to them in Gmail).
Interestingly, label support is good, but not great. You can only apply one label to a message, and you can’t apply labels in the inbox. To apply a label to a message, you have to mark it “done” and archive it, making it very much like working with folders. If you’re a label fanatic like me, this feels like a strange oversight on Google’s part. Messages in the inbox can be labelled, but only if they’ve already been labelled by a filter or via the Gmail interface.
Though the idea of inbox-as-task-list is getting popular now, Mailbox was one of the first apps to popularize it. One of the features you’ll notice right away that sets it apart from traditional inboxes is that you can reorganize the email in your inbox by long-tapping — you don’t have to be limited to chronological arrangement.
Mailbox is very gesture-driven: swiping right archives a message, and swiping further right deletes it. Swiping left “snoozes” the message, letting you choose when it will reappear in your inbox. And a longer left swipe sends it to a list. Mailbox comes pre-loaded with “To Read,” “To Watch,” and “To Buy” lists, but you can make your own, too.
The app itself has a great interface, and works very well with Gmail. It doesn’t, however, offer label support (though there’s an okay workaround), and only offers limited star support, which means if you want to use it, you’ll need to use it the way Dropbox meant for it to be used. Though it might cause a few issues for diehard Gmail users, the switch might be worth it.
A popular option, Boxer also places an emphasis on gesture-based interactions with email. Swiping to the left archives an email, and swiping further left deletes it. Swiping to the right opens the actions panel, which allows you to apply labels, send canned responses, add the message to a to-do list, send it to Evernote, and a few other things.
A big count against Boxer, however, is the current issue that it doesn’t pull your email labels from Gmail. It lists them all as folders, and has the correct emails in them, but labels won’t show up in your inbox until you’ve gone into a label view and refreshed it. If you have dozens of hundreds of labels, this could take hours.
Once the labels are fixed, it’ll be a nice app — the interface is simple and easy to navigate, it’s very responsive, and the option of paying for the pro version to get extra features will attract a number of users.
Like the desktop client, Sparrow for iOS is a great app that provides all of the best Gmail functionality like stars, labels, multi-labelling capabilities, and multiple accounts. However, because it’s longer in development, it only receives an honorable mention: while it still works with iOS, there’s no telling when an iOS update will break it and render it obsolete. Until that happens, though, Sparrow remains a great option.
Which Gmail App Reigns Supreme?
Gmail is a great way to manage your email, and there’s no reason to not bring the functionality to your phone. I tested a lot of apps, and, taking everything into account, here’s what I’ve concluded.
1. For most people, the Gmail app will be the best way to manage Gmail accounts on the iPhone or iPad. It provides everything you need, and none of the other apps have features that are so amazingly awesome that they make it worth sacrificing labeling flexibility. Plus it’s free.
2. If you’re not bothered about using labels in any specific way, Inbox is fantastic. The interface is phenomenal, and the way it encourages you to manage your email account makes it easy to be very productive from your phone.
3. If you’re not worried about labels at all, MailDeck is a great way to go. It’s brightly colored and fun to work with, has useful tabs across the top of the app, and is very secure. If it worked better with labels, it would be the hands-down winner.
Share your thoughts — and your best tips for managing Gmail from your iPhone — below!